Grant Awarding Policy
As adopted by Winterslow Parish Council on 8th June 2015

Introduction to Policy

A grant is any payment made by the Council to be used by an organisation for a specific purpose that will benefit the Parish, or residents of the Parish, and which is not directly controlled or administered by the Council. The Council awards grants, at its discretion, to Parish organisations which can demonstrate a clear need for financial support to benefit the Parish by:

Providing a service
Enhancing the quality of life
Improving the environment
Promoting the Parish of Winterslow in a positive way

Grant Application Process

The Clerk to the council will receive all applications in the first instance. A designated Councillor will then collate all the necessary information from the applicant ready for presentation and discussion at the appropriate Council meeting.
Applicants will be required to complete an application form. All questions on the application form should be fully answered and additional appropriate information, which supports an application, should be provided.
In addition to the application form organisations will be required to provide the following supporting information:
Full details of the project or activity
Demonstration that the grant will be of benefit to the local community within the Parish and a clear need for the funding
The Council will make the decision on which grants to award. All applicants will be contacted following the Council's decision.
The Council has a limited budget each year and guidance can be given to applicants as to how much money is likely to be available in a specific financial year.

Conditions of Funding

The organisation must be either non-profit or charitable. Applications will not be considered from private organisations operated as a business to make a profit or surplus.
Grants will not be made to individuals.
Grants will not be made retrospectively
Applications will not normally be considered from national organisations or local groups with access to funds from national 'umbrella' or 'parent' organisations, unless funds are not available from their national bodies, or the funds available are in adequate for a specified project.
An organisation should have a bank account in its own name with two authorised representatives required to sign each cheque.
The administration of and accounting for any grant shall be the responsibility of the recipient. All awards must be properly accounted for and evidence of expenditure should be supplied to the Council as requested.
Only one application for a grant will be considered from each organisation in any one financial year.
Ongoing commitments to award grants or subsidies in future years will not be made. A fresh application will be required each year.
Each application will be assessed on its own merits.
The Council may make the award of any grant or subsidy subject to such additional conditions and requirements as it considers appropriate. The Council reserves the right to refuse any grant application which it considers to be inappropriate or against the objectives of the Council.
Any grant must only be used for the purpose for which it was awarded unless the written approval of the Council has been obtained for a change in use of the grant monies, and that any unspent portion of the grant must be returned to the Council by the end of the financial year in which it was awarded.
The Council may make the award of any grant or subsidy as it considers appropriate in the event of any unforeseen urgent event.
Nothing contained herein shall prevent the Council from exercising, at any time, its existing duty or power in respect of providing financial assistance or grants to local or national organisations under the provisions of the Local Government Act 1972, Section 137.

This Grant Awarding Policy was adopted by Winterslow Parish Council on the 8th June 2015.

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